Image and PDF to Excel: how the service works

Step 1: upload

Drop in PDFs, phone photos, scans (PNG, JPG, TIFF, HEIC, WebP), Excel, CSV, Word, plain text or a zip. Up to 50 files per batch, up to 300 MB each. Typed PDFs, scans, photos and clear handwriting are all fine. You do not need to rotate, crop or sort the files first.

Step 2: name your columns

Say it in plain words or paste an example row. Four requests that work:

• One row per invoice: vendor, invoice number, date, due date, net, tax, total, currency.
• One row per card: name, title, company, email, phone, website.
• One row per filled-in form, one column per field. Keep handwriting as written and flag what you cannot read.
• Remove duplicates, fix capitalization, split full names into first and last, standardize phone numbers and dates.

If your request is vague, the obvious columns for that document type are chosen, and the summary tells you which.

Step 3: pay and wait

Checkout is a monthly Stripe subscription ($29 Starter, $99 Pro). The work runs after payment and the file comes back by email and on the web, usually within the hour.

What comes back

Where a document shows a total, the lines are added up and mismatches are flagged. Every page of every file is processed and counted, so a skipped file does not go unnoticed. The summary states documents processed, rows produced and how many values to review.

How photos and scans are read

Scanned pages and photos are read as page images rather than through a basic text-recognition pass, which is why layouts like receipts, forms and business cards can be handled. What it cannot do is read what is not legible: a blurry corner, a smudged number or a very messy hand. Those cells stay empty and appear on the Review sheet with the file, page and reason. Nothing is guessed to fill a gap.

Practical tips: photograph flat and in daylight, include the whole page, and use one file per document if you can, so the source file column is meaningful.

A real test run

We ran 10 invoices, 3 of them scans, as one batch. One Excel file came back in 33 seconds. That is a small test, not a benchmark: real batches with poor scans or handwriting will have more rows on the Review sheet, and larger batches take longer.

Checking the result in five minutes

Open the Review sheet first. Each line names the file, the page, the field and the reason it was unsure, so you can go straight to the page image or PDF page and fix it. Then sort the Data sheet by source_file and spot-check a handful of rows against their source pages. If something systematic is wrong, such as dates read as day-month instead of month-day, reply once with the rule and it is applied to the whole file in one of your two change rounds.

Limits, stated plainly

• You receive a file. We do not type into your CRM, ERP or website.
• No medical records or other HIPAA-regulated data.
• No web scraping or finding contact data online.
• Not 100 percent: poor scans and handwriting produce flagged values you should spot-check. Because every row keeps its source file and page, the spot-check is quick.

Two rounds of changes are included, and a 14-day refund applies if it misses. See pricing.

Upload your files and name your columns. Nothing is charged until you check out, you get two rounds of changes per batch, and there is a 14-day refund if the result misses.

Questions

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