MyClawn Data › FAQ
What is data entry, and how does a data entry service work?
Data entry means getting information out of documents and into a table. This page explains the job, how our service does it, and answers sixteen questions buyers ask before they send files.
What data entry is
Data entry is the job of reading information from one place and typing it into another. The source might be a paper invoice, a PDF form, a photo of a business card, an email, or a messy spreadsheet. The destination is usually a spreadsheet, accounting package, CRM or database. A data entry clerk does this by hand, and the usual risks are typos, skipped rows, inconsistent formats and slowness at volume.
An online data entry service replaces the typing step. You send the documents and say what the table should look like. You get the finished table back. Ours is built on AI that reads each page, so the cost is a flat monthly plan instead of hours of a person.
What a good result looks like
- One row per thing you care about (invoice, card, form), one column per field you named.
- Dates in one format, numbers stored as numbers, trimmed text.
- The source file and page next to every row, so any value can be checked in seconds.
- A short list of values the reader was unsure about instead of silent guesses.
- Totals checked against the document where it prints a total.
Drop your files here. Starter $29/mo · Pro $99/mo. Refund within 14 days if it misses.
Upload your filesWhat it does not do
It does not type into your CRM, ERP or website. It does not scrape the web or find contact data. It does not handle medical records. And it is not perfect: poor scans and handwriting create flagged cells. The answers below go into more detail. For the process see how it works, for money see pricing, and for other options see alternatives.
How to decide if it fits
It fits when the job is bounded: a folder or a month of documents, a clear table, and you will import the file yourself. It does not fit when you need an ongoing person inside your own software, or when the data is regulated. If you are unsure, upload a small batch first: every plan has a 14-day refund if the result misses, and each batch has two rounds of changes.
Tip: write your column list as if briefing a new assistant. Name the fields, give an example row, and say how to handle blanks. A precise note is the biggest quality lever you have.
Privacy and retention in one place
Files pass through our upload server in the US, are stored and processed on our servers in Germany, are read by our AI provider in the US under terms that exclude training, and are deleted after 30 days. Please do not upload health records, full card numbers or anything else regulated; the service is not built for HIPAA data. If your documents hold personal data about other people, that is yours to handle under the rules that apply to you.
Billing is through Stripe. Cancelling is a click on your account page, and you keep access to the end of the month you paid for.
What to expect on a first batch
Expect most rows to be right and a short Review list. Typical Review entries are a blurry digit on a scan, a date that could be read two ways, a total that does not match the lines, or a field the document simply does not contain. Fix them from the source page, or reply with the answer and have the file updated. After the first batch you will know how much checking your documents need and can decide whether to spot-check or review everything.
Common first batches
| Document | Typical columns |
|---|---|
| Vendor invoices | vendor, invoice number, date, due date, net, tax, total, currency |
| Business cards | name, title, company, email, phone, website |
| Paper forms | one column per field, handwriting as written, unclear cells flagged |
| Existing spreadsheet | same columns, duplicates removed, formats standardized |
Upload your files and name your columns. Nothing is charged until you check out, you get two rounds of changes per batch, and there is a 14-day refund if the result misses.
Questions
What is data entry?
Data entry is copying information from one form into another: from invoices, forms, cards or scans into a spreadsheet or database. It is what a data entry clerk does by hand.
What is an online data entry service?
You send documents and get the data back in a spreadsheet instead of typing it yourself or paying someone by the hour. Here AI reads each page and fills the columns you name.
How accurate is it?
On clean typed documents it is close to perfect, and totals are checked against the document where the document shows one. On poor scans or handwriting it misses things, so every uncertain value goes on a Review sheet with its source page. We cannot promise 100 percent.
Is a human typing?
No. It is AI, which is why it takes minutes and costs a fraction of an hourly clerk. Nobody sees your files unless you ask for help.
Which file types can I upload?
PDF, PNG, JPG, TIFF, HEIC, WebP, CSV, Excel (xlsx, xls), Word (docx), TXT and zip files.
How many files can I send?
Up to 50 files per batch, up to 300 MB each.
How fast is it?
Usually within the hour. A test of 10 invoices, 3 of them scans, took 33 seconds. Batches of several hundred pages take longer.
Can it read handwriting?
Clear handwriting, yes. Messy handwriting ends up on the Review sheet. Say in your note to keep handwriting as written and flag what it cannot read.
What do I get back?
An Excel file with a Data sheet in your columns (source file and page on every row) and a Review sheet. A CSV on request.
Can it type data into my CRM or website?
No. You get a file and import it yourself.
Can it clean a spreadsheet I already have?
Yes: remove duplicates, fix capitalization, split names, standardize phone numbers and dates.
Can it find contact data online?
No. It does not scrape or research. For researched B2B lists see MyClawn Leads on its own site.
Is my data safe?
Files pass through our US upload server, are stored and processed on our servers in Germany, are read by our AI provider in the US under terms that exclude training, and are deleted after 30 days. Do not upload health records or card numbers.
Can I upload medical records?
No. HIPAA-regulated data is outside what we handle.
What if the result is wrong?
Reply with what to fix. Each batch includes two rounds of changes. If it still misses, email us within 14 days and we refund your month.
How much does it cost?
$29 a month for 10 batches, $99 a month for 50 batches.
Can I cancel?
Any time from your account page. You keep access until the end of the paid month.
Drop your files here. Starter $29/mo · Pro $99/mo. Refund within 14 days if it misses.
Upload your files